Project Management Smartsheets Discussion

Project Management Smartsheets Discussion Essay

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Project Management Smartsheets Discussion Essay

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As workplaces shift to remote work, there is an increased need to utilize collaboration tools. In the first section of this course, you had the opportunity to reply to a message from a co-worker about the need to identify and adopt collaboration tools. At the end of this course, you will be delivering a presentation on a collaboration tool and persuading your organization to adopt it. To prepare for that presentation, answer the following question:

Select a category/type of collaboration tool from the three options below. Identify one collaboration tool from the category you’ve selected and describe how that tool can be used to support remote collaborative work. Then, list and thoroughly explain two pros and two cons of using this collaboration tool when working remotely.

Communication (Zoom, Webex, Teams)

Document creation and editing (Microsoft Word, Google Docs, One Drive)

Project Management (Smartsheets)

I have responded like Zoom, Webex, and Teams platforms. It is so helpful to be able

to see everyone that is in the meeting with you, share your desktop so

all attendees can see what you are discussing, and be able to hold open

question and answer sessions. I feel like the videos are a nice way to

connect with your colleagues because you are actually interfacing with

them instead of just messaging or calling them. The platforms work via a

designated meeting code. Everyone is invited to the meeting via email

with the link and the code. When it is time to log in, the attendee can

click the link and type in the meeting code. They will be asked if they

want to join with video as well as audio. By selecting the video option,

everyone can be seen and heard as long as their volume is not muted.

The leader of the meeting can mute everyone in attendance if needed as

well. Everyone in attendance can select the option to share them

computer screen with the group. While sharing their screen, a person can

show everyone what they have accomplished, what still needs to be done,

or training tools they may have. Meetings can be broken into smaller

groups with the main group still being open so they can rejoin the

entire group. This feature works well for small group projects. The

small groups can be assigned by the meeting organizer and put into

“rooms” where they can discuss their plans away from the rest of the

group. The attendees can select to rejoin the main group when they are

completed with their work, or the leader can bring everyone back.      The cons to these platforms would be security. There are more

security measures that have been added to Zoom since the major

“zoombombings” that occurred last year. Teams have a much better

multilevel security plan in place. However, security is still a big

issue with these programs, especially if used to host meetings handling

personal information that needs to be protected. A second con would be

cost. There are free levels for these platforms, but they have

restricted amounts of time that can be used and the number of attendees.

The cost is not too high, but for much smaller companies, this could be

an issue.

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Two of the best pros would be the ability to relate face-to-face with your attendees, and the ability to screen share. I feel these are the most important pros.

Project Management Smartsheets Discussion Essay

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