Microsoft and Software Systems Process Improvement

Microsoft and Software Systems Process Improvement

Order Number	636738393092
Type of Project	ESSAY
Writer Level	PHD VERIFIED
Format	APA
Academic Sources	10
Page Count	3-12 PAGES

Instructions/Descriptions

Microsoft and Software Systems Process Improvement

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The identified company for the process improvement is Microsoft. The company designs software and computer that are categorized in system programs, driver software, and application. Examples of software include Microsoft Office. This software allows users to execute specific and complex tasks.

It combines all office use applications in one component like Microsoft Suit and many others. The building process comprises many complex tasks. Examples include building metric collection such as consumption, power, and time and security checks known as ‘smoke’ tests to ensure localization of language.

The building system is cyclical and entails the collection of scripts, services, and programs. The development team writes codes that are examined by the development team.

The output goes back to the development team for modification and verification. This cycle is important in developing efficient software within the set time and financial budgets. The following is a proposal for the Microsoft software development improvement process.

Improvement Goals

• Lowering operational expenses
• Lowering inventory of undeveloped and untested features of the software
• Increasing the throughput which is the number of features of the software
• Process Improvement Background
• Improve customer satisfaction

Industry-Accepted SDIP Methods

The success of the performance of any organization is built on continuous improvement of the quality of products and services. The process requires a complete understanding of the underlying principles and goals of the improvement (Madaan, 2015).

An organization then shifts to creative adaptation, which is integrating tools and techniques into a single and well-managed program. The software development improvement process entails the sequences of operations, techniques of planning, tools, and implementation of improvement in development activities.

The process strives to achieve particular goals like reducing the cost of operations, maximizing the speed of development, and increasing the quality of the existing software.

Software process improvement (SIP) involves the process of managing change or re-engineering software to optimize its development lifecycle. It can focus on inefficiencies in software and strategies for resolving them to increase their quality. SIP has to align with organizational goals as a change for increasing its value.

Computer-aided software engineering (CASE) entails the improvement of the process of software development using computerized methods and tools (Madaan, 2015). The objective of this technique is to guarantee the development of software that is of high quality and free from defects.

It is a disciplined and check-point approach that supports developers, testers, team leaders, and designers to outline the milestones of the development project. It is a critical method that facilitates the delivery of the final software that meets the expectations of users since it ensures that they are the focus of the development process.

Software reliability engineering (SRE) is a collection of development methods that employ various techniques for predicting the rate of failure prior to the release of software using statistics (Srivastava & Awasthi, 2014).

It is among the methods that are accepted in the industry. It focuses on the development of software that is free from failures in a specific environment at a particular time. SRE is based on the function of the probability that is embedded in time. The mechanical and electronic components of software may be worn out or get old with time, although it will withstand these challenges in its life cycle.

The use of this method implies that the developed software will not change for a specified time unless it is upgraded or changed intentionally. It is a significant approach to the quality of the software since it focuses on its performance, capability, maintainability, as well as the installation process.

This method is complex, which hinders the achievement of specified levels of quality standards. The developers forward this complexity into the layer of the software.

The ISO 9000-3 model is accredited for used in the improvement of the development process of software. The method focuses on the quality system that is used in software development through the utilization of various techniques (Philips, Zimmermann, & Bird, 2014).

Among them is configuration management that ensures each stage of development utilizes correct versions of the available files. The change control technique manages the balance between the technical potentials of software, requirements of additional sources, and customer needs.

The method also has a feature of quality planning that helps in the determination of the qualities of project goals even before the actual development begins. This technique is critical in the determination of if the software has achieved the set goals.

Another development improvement process model that is accepted in the industry is Software process assessment (SPA). It focuses on the evaluations of the strength and weaknesses of the existing software development process in an organization (Madaan, 2015).

It results in criteria such as maturity rating, which facilitates the establishment of the areas that need improvement in the development process. The improvement is later executed by the software engineering process group (SEPG).

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Selected Methods for the Improvement Plan

CASE will be the most preferred method in guiding the process improvement plan for Microsoft. The technique has a wide collection of labor-saving tools that are employed in the development process (Madaan, 2015). Among them are diagramming tools that support the representation of graphical and diagrammatic data and system processes.

They present the flow of data, control flow, and different structures and components of the software in the form of pictures. Examples include Flow Chart Maker. Analysis tools include Accompa, accept 360, and Visible Analyst that are specifically designed to identify incorrect and inconsistent specifications in the data and diagram flow.

These tools are critical in the collection of requirements by checking for irregularities automatically (Munassar & Govardhan, 2010). CASE forms a framework for project organization that facilitates the achievement of the set goals.

Besides, it will give Microsoft a competitive advantage by ensuring the developed software is exceptional and have higher qualities than those of competitors.

The ISO 9000-3 model will be used in the improvement of the development process for Microsoft Suit to ensure that the software meets the required international standards.

The framework focuses on the importance of the quality of software and helps organizations identify the root problems in the development process (Munassar & Govardhan, 2010). This allows the spontaneous development of solutions even before the process begins. The result is an improvement in efficiency and minimization of costs of development.

Background Material

The background material for ISO 9000 includes documentation of important aspects of the software independently, checking and reviewing its effectiveness (Srivastava & Awasthi, 2014). The model has a perfect plan that should be prepared and monitored by users. Another significant material is the configuration and management system that is required in the software. It facilitates all documentation that goes into the improvement process.

The background material for CASE includes documentation generators like DrExplain and Doxygen that helps in the generation of technical documents for the user according to the required standards (Madaan, 2015).

Code generators are other materials for this model, which generate codes and definitions. This process uses diagrams, designs, and documents. The combination of these materials will allow Microsoft developers to test and redesign the software where necessary to optimize the efficiency and life cycle of Microsoft Suite.

Software Practices for Process Improvement

The software improvement process for Microsoft focuses on the existing as well as new products. The organization needs process improvement to create efficient, quality, and effective software. This practice requires improving the capability of developing updated and unique software.

The company also needs to motivate developers to make their work appreciated and recognized. Another improvement need for the company is capacity building through training and mentorship (Someh & Wixom, 2017). The aim is to ensure that Microsoft has improved its rate of employee retention. The following is a proposal for Microsoft on the best software practices for process improvement.

Identification and Justification of the Solution

The first practice that fits in the context of Microsoft is the management of requirements. This is a capability or a condition that a system has to meet. The management of the system that has intensive software faces the challenge of dynamics (Park et al., 2015). This creates a need for preparedness for change in the life cycle of a software project.

The identification of the actual requirements of a system should be a continuous process. The elements in the context of Microsoft imply components that have significant impacts on the technical and budgetary goals of the project.

It can be impossible to state the requirements of a system exhaustively before the project starts to expect for some trivial systems (Park et al., 2015). The presence of an evolving or a new system influences the understanding of users on the system requirements.

The best practice of requirements management is proposed for Microsoft. The practice offers multiple solutions to the root causes of problems in software development (Park et al., 2015). It is built on three pillars, which are organizing, documenting, and eliciting the constraints and functionalities that are needed in the system.

The obtained changes can be evaluated by focusing on their impacts. It forms the foundation of quickly detecting inconsistencies. This allows the prioritization, tracing, and filtering of requirements (Park et al., 2015). In this approach, communications are based on conditions that are predetermined. Using suitable support tools, the software development team can provide a repository for system requirements, traces, and attributes that have automatic links to external material.

The practice of developing iterative is mostly implemented in the software development cycle (SDLC) (Rahal, 2018). It entails full evaluation using different testing and development frameworks, techniques, and tools. This practice concentrates on the simple implementation that gains more features and complexities as it develops towards the final system.

It is a form of dividing the process of software development into small constituents. The iterative practice is a cyclical process, which differentiates from the classical waterfall model that encompasses hard stages. After the completion of one phase, more other steps are repeated, which eventually results in a cycle. The improvement process of software is achieved progressively.

The practice of iterative development can be impactful to the software development of Microsoft. The method generates working software early and quickly in the life cycle of software (Booch, n.d). It is a critical framework for risk management since it supports the identification and modification of threats in the iteration.

The required time for documentation is reduced dramatically, which allows the shift of focus to the designing process. The practice offers a step-by-step approach to the development and improvement of software (Rahal, 2018).

There are opportunities for reliable user feedback when users are presented with the blueprints of the intended software since they are asked to imagine the functionality of their new product. The results of employing iterative practice in Microsoft imply the creation of high-level design before the commencement of development activities. The practice allows the definition of design and evolving it depending on what has been built. It also eases the process of debugging and testing during the iteration.

The best practice of verification and validation (V&V) (V model) is used in checking if the software meets the expected criteria (Booch, n.d). It is a measure of the degree to which the software meets the set goals and objectives. It is a form of quality control and assurance, which is a requirement in the SDLC.

Verification is a standard of determining if a specific phase of software development satisfies the predetermined conditions. It involves activities like reviews and inspections. The goal of this process is to verify that the development is on track and make necessary modifications if the process is not satisfactory.

Validation, on the other hand, evaluates the degree to which software meets the specified requirements during or at the end of the development process (Booch, n.d). It involves activities like testing the application of software using techniques like Gray box, White box, and Black box. In comparison to verification, this process is costly and involves fast execution of codes.

Microsoft should use the V&V practice to identify defects in software. The practice offers an approach to the examination of subjective and objective goals of software since it focuses on the assessment of the test results (Park et al., 2015).

The findings suggest areas with inconsistency in design, requirements, and implementations since the software are tested for reliability, performance, and functionality. Verification and validation practices embark on the identification of areas with high risks, which can result in increasing the effectiveness and quality of software of this company.

The practice allows developers to customize the product according to the needs of users. The developed software has high rates of meeting their expectations.

Implementation and Communication Plan

Throughout the implementation of the software best practices, effective communication will be required to share the ideas. The format of communication will address the need for change and the proposed practices as well as their expected impacts in Microsoft. The communication plan will bring together all the stakeholders of the company, including some users of Microsoft Suite.

The chief executive of the company will receive the proposal and communicates the recommendations, milestones, and expected benefits to the organization. The communication will be bi-monthly using scheduled meetings with the directors of the company. On this platform, the head of the department of software development will also provide feedback on the financial and budgetary needs of the implementation process.

The update will also include the progress of the implementation, available opportunities, and barriers to the implementation process. The information will be shared with the development team on scheduled meetings and during training programs. The entire organization will communicate the proposed changes through internal memos as well as the company’s website.

The results of the implementation will be reviewed through progress reports that will be submitted weekly to the general manager of the company from the different departments.

The results will be the foundation for identifying the implementation process and areas that may need improvement. A communication plan forms a significant part of the achievement of the set objectives by streamlining the delivery of a message.

Metrics and Measurement Process Improvements

Microsoft is an institution of high profile in computer products and services. Its metrics and measurement process improvement criteria are above the normal standard of other businesses. The most vital stakeholders of these institutions are three; products and services they offer, their employees, and their customers.

Improving the Quality of the Products and Services

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Definition

A product or service is developed from raw materials. Microsoft being a technological advancement company deals with software and hardware components for computers. Therefore, their services and products are mostly offered online and produced from people’s minds. However, some of these products and services are distributed to localized stores and can be bought from there.

The products include software, operating systems, drivers, and product keys for their software. Services include upgrades and updates for software, websites for customer services, responding to questions, and offering help where necessary (Kasahara et al. 2017).

Collection

The information about products and services is collected they surveys using google forms, which are sent to customers to fill out, recommendations by clients after getting and using a product or service, through clients reaching out to the company platforms and offering their suggestions or complaints. Surveys are oriented towards a specific product or service that the company feels it must make changes (Voas & Kuhn, 2017.

These may be due to customer complaints or negative recommendations towards that specific product or service. For example, there was a time that diver pack solutions had problems with operations alongside windows 7. When driver pack solutions were installed in windows 7, the computer reduced its efficiency and effectiveness in response time. It would take one minute to open a word document, yet on normal occasions; it takes five to ten minutes.

A survey was conducted, and many reviews were collected on it. The product was withdrawn from the market and went back to development and evaluation. Another example is the Nokia windows phone (Megerle, 2019). It was first considered the new era smart technology comprising of two giant companies in the tech industry.

However, months after the realism of the product into the market, the phones become less efficient. They consumed power faster, easily corrupted, and not easily connected to other operating systems, overheating among many other effects. The companies after accessing the market through surveys and customer complaints, suggestions, and recommendations. They withdraw the production of smart technology.

The collection of product and services information has had its successes, too, as much as it had failures. Through reviews by consumers of Microsoft products and services, developers improve the products annually. A good example of improved services over the years is Microsoft office and Microsoft suite.

Since the initiation of Microsoft office 2007, there has been the constant improvement of Microsoft office version to 2018, which still isn’t the latest version. Rumors have it that office 2020 is under development. Microsoft has always been interested in its customers since its initiation. Customer satisfaction has been their most profound accelerator of success (Dmitriev & Wu, 2016).

“The consumer’s need and concerned is our command,” said one of the best developers of Microsoft in a television show interview. He continued to say that they are fascinated by negativity. When a client reviews negatively, they build on that negative effect and build a better, more sophisticated product.

Who collects?

The responses to the quality of services and products are collected by the sales, marketing, and researcher team. Sales and marketers gather information about the products and services in circulation. When a client purchases a product from Amazon or another online platform, the company requires the customer to leaves a comment on their experience about shopping online.

They will afterward follow the client with an email to fill in a survey of the software they bought and comment on the official website for the particular product. There is also a record of sales kept by the Microsoft servers on the products and services sold daily.

Marketers deal with reaching new unexploited markets and offering the products for a trial to the consumer. If a consumer purchases the product, they will al them to comment and fill through as a survey; however, if they don’t buy, then a comment will be enough if they are not willing to fill in the survey (Dmitriev & Wu, 2016.

Researchers are the evaluators who ensure they find the needs of their consumers, through surveys and reviewing customer comments on their websites and downloaded products. The researchers are interested in finding out what features of the products need improvement or what experiences of a particular product are limiting.

It is also possible that some products are not compatible with some operating systems, but the uses would like a product that can fit into their operating systems. The research is aimed at getting the consumers’ needs and acting on them to improve their experiences, giving them better services and products, which suit their needs (Riley, Henderson & Windle, 2019).

Evaluation and Analysis

Evaluation is assorting the needs of the client according to their commonality without considering which software they refer too. Evaluation is done for overall company growth. The researcher tries to focus their research on the customers’ needs that reflect the overall companies concerned.

They are reviews on the effect of the software on the different operating systems, behavior of the software functions, customization, and recommendation dysfunctions. These are general features for all software and are the selling packages of most of Microsoft products (Smith & Bititci, 2017).

The reviews, comments, suggestions, and surveys are analyzed per software. Every software is placed alongside its customers’ needs, as expressed through the various platforms. The most frequent customer demands are analyzed to produce a specific direction towards which the developers can act upon. The most recommended strategy is to analyze according to the complexity of needs, addressing them from the most difficult to the least.

Inhibitors to collection and evaluation

The greatest inhibitors to collection and evaluation are;

• Fake comments, reviews, and suggestions from competitors
• Lack of enough reviews to work on
• Many consumers do not respond to surveys
• Most software and other products bought online are rarely commented on after use.
• Many customers consider advertisements or surveys sent to their emails as scams.

Overcoming the Inhibitors to collection and evaluation

To suppress these challenges associated with collection and evaluation, Microsoft has to:

• The research has to devise ways in which they can identify the fake from the genuine respondents. This is only possible by reviewing whether the responded is a user of their services of just a clone
• When reviews are fewer than the recommended amount, the company has to wait for the reviews to get to their optimum.
• Every survey responded to should attract a gift from the company’s service. These encourage kore customers to respond to the surveys.
• Products bought online should require a person to fill through a survey of why they want that particular product and where they got the information from. These will help the company understand how their products are being recommended for use by other consumers.
• Emailed advertisements and surveys from Microsoft should address a specific product the client purchased, and it should be linked to the platform they bought it from. Viruses also embed themselves through such emails. Therefore, the company ought to develop a way of customizing its surveys and advertisement to be unique (Smith & Bititci, 2017).

Increasing Customer Satisfaction

Definition

Customers are the target group of any business. Microsoft targets customers who use their software and other products. By satisfying their customers, they should ensure that they produce quality products and services that fit each target population they have (Smith & Bititci, 2017).

A customer can attract more customers if they are satisfied with the products they are offered. They will always recommend their friends and family with such software that has influenced their experience in any field of their expertise or leisure.

Collection

Customer satisfaction data is collected similar to the quality of products and services. A customer compliance form and survey comes with every subscription of services to application software. The customer is obliged to respond to the survey and agree to the terms and conditions of use for the software.

These data are used for the analysis of consumer satisfaction. The number of searches in Google or visits to the website by new clients is also a way of identifying customer satisfaction.

New clients are, on most occasions, recommendations by other Microsoft users. The number of downloaded software and applications, plus other services offered by Microsoft, is useful data collected to access customer satisfaction (Voas & Kuhn, 2017).

Who collects?

The data is collected by Microsoft servers, sales and marketers, and researchers. They are mandated to monitor the systems and send surveys to clients to collect customer information. The server automatically organizes the reviews and customer comments according to products as addressed by the customer on different web pages related to the company.

The researchers carry out routine surveys on different products of the company to access customer satisfaction and address any improvements (Dmitriev & Wu, 2016).

Analysis and Evaluation

Evaluation is handled less the same as the product and services; however, in this area, the interest is laid on customers’ responses on the use of their products. The reviews from downloads, surveys, and comments for each software give a clear analysis of whether the customer is satisfied with the product on not.

The most profound analysis is the evaluation of downloads and searches on Google for Microsoft products (Van Looy & Shafagatova, 2016).

Inhibitors to collection and evaluation

The inhibitors to the collection of consumer satisfaction are

1. There is no specific manner that can address satisfaction. A review may be satisfactory but not very satisfactory.
2. No way to identify if the customer is genuine or not.
3. Some customers are just malicious.
4. The effectiveness of a product is on the frequency of use.
5. Carefree sentiments make the company go into chaos. The customers are not concerned about what they say in their reviews or comments on a product.

Overcoming the Inhibitors to collection and evaluation

Overcoming challenges is simply through being vigilant about what you are looking for in the reviews and the comments. The surveys should be customized to ensure that the opinion of the customer is already coded rather than writing; they pick out a phrase. The analysis of the text is harder and expensive than it is for coded information.

In visits to websites, new clients download and google searches, all comments, and other data may be missing, guiding on customer satisfaction (IBARRA & RATTAN, 2018). However, a clear mind will view all this information in light of the customer without putting personal biases. Every customer has a message to pass, whether right or wrong, take each seriously.

Creating Employee Satisfaction

Definition

Making a product or offering service requires staff/ employees to work on it; without a team, the products can’t be developed. The quality of products and services is determined by the employees’ skill set. Therefore, a good task force produces bestselling products and services. When a product is ready for sale, the customer is the next target.

A customer needs a product or service with high-quality precisions, safe, affordable, trustworthy, and with ease, access to support in case of complication. This section handles all this a strategy of improving |Microsoft’s vision of being the best software and hardware provider for personal consumption; achievable through a skilled and well-trained staff (Dmitriev & Wu, 2016).

Collection and who collects?

The human resource department advertises jobs for the best of the best programmers and fishes the best students in the trade fair and programmer’s camps. The human resource department of Microsoft resources all its employees and is concerned about their welfare. Microsoft has a legacy of creating its manpower through mentorship and training.

The greatest asset of Microsoft is its developers because they are the people who keep the company on the map of tech industries (Voas & Kuhn, 2017). Microsoft has many innovation hubs all over the world and trains, schools, and sponsors, so many students all over the world. The wide coverage enables Microsoft to get the best staff and customize its products for all markets worldwide. Microsoft is an equal opportunity employer.

Analysis and Evaluation

The human resource department at Microsoft evaluates and analysis its potential employees through very strict and challenging exams. They are tested for their in-depth understanding of basic business ethics, their personality, and human nature.

They are later evaluated on their expertise and experience under different subjects of their fields of study. Recommendations are paramount to succeed through the analysis and evaluation process. However, few smart students and daring graduates have secured a position at Microsoft due to their extraordinary courage (Smith & Bititci, 2017).

Inhibitors to collection and evaluation

Microsoft employee is collected and evaluated from a team of their own therefore the biggest obstacles they face in getting other skilled personnel are;

1. Many potentially skilled people fear the big fish tech companies.
2. Their requirements are extremely high
3. The outsiders rarely get a chance into the organization.

Overcoming the Inhibitors to collection and evaluation

Microsoft needs to tap into the potential of innovations and ideas from people who have had their struggles. They need to open their recruitment to outsiders. Getting new blood into the company means the flow of new ideas and creativity.

They should lower the requirements which will attract more people then invest money into the recruitment process by taking the recruiters through training through which they are compensated and the best taken into the company (Dmitriev & Wu, 2016).

Software Quality Assurance Process Improvements (Week 4)

Definition

Software Quality Assurance Process Improvements entails the basics of improvement of processes of software development and the quality of software (Okumoto et al., 2018). Making improvements in the various processes of software engineering plays a critical role in the improvement of the quality of software that gets used by customers, and as such, the satisfaction of customers gets enhanced.

The improvements of the various processes are important in providing assurance of quality software delivery to the clients that depend on the software company like Microsoft Office. The major purpose of software assurance is to make sure that all the procedures, processes, and products that get used to create and sustain the software are in conformity with all the standards and requirements that have been specified for the purpose of governing those procedures, products, and processes.

Further details on improvements that can be made By Microsoft Office on the processes for the purpose of assuring the delivery of quality software gets discussed below.

Areas in which process improvement will be appropriate

There are certain areas within the systems of organization that need improvements in order to improve the performance of the organization, improve the satisfaction of employees, and enhance the satisfaction of customers.

Communication: Communication is an area that will need improvement on the basis that poor communication could significantly affect the ability of the organization to be able to meet the needs of their customers (Kassie & Singh, 2020). This will happen in the sense that with poor communication, for instance, when an important communication gets missed, the delivery of a particular product to the market will be late, which could risk the organization’s reputation.

The customers may view the organization as unreliable, especially for first-time customers, and make it lose the potential to expand its consumer base. Another consequence of poor communication is the fact that missed communication can lead to the spiraling of costs, which may become necessary to ensure that the product sells despite the lateness in delivery, which contributes to losses for the organization.

Also, delay in communication can lead to last-minute crunches, which could affect the quality of the particular product. Communication is, without a doubt, an area in the organization that needs to get addressed.

Capacity: The building of capacity is another area that will need process improvement in the sense that the employees will need further knowledge on the processes of development to enhance their performance (Shams, 2016). It could be an introduction of a new method or just training in the hope of improving job satisfaction.

With the ever-changing world of technology, it is obvious that at some point, new inventions in software development get made. For this reason, employees need to be up to date with emerging technologies. Without the building of capacity to understand the needs of employees and how to improve their lives, there is a higher risk of losing the best employees to the competition in the market. This could place a significant dent in the performance of the organization.

Software development: There is significant competition in the software development industry, with new firms getting created more often than not. Microsoft office is a brand that has existed for a long time and is also the most recognized. However, new companies are getting created with people creating new techniques to get into the market.

The curiosity that a new product in a market creates can make it challenging for Microsoft office to retain its customers. The organization will need to keep making improvements to its software every now and then to enhance their customer retention capabilities.

Process improvements to address the deficiencies

Capacity building is one process improvement that can be put in place to improve the ability of the organization to retain its employees. Employees need to constantly feel that their needs are being taken care of, and there is an improvement in their lives brought about by working in the organization.

Employers can take part in improving the employees in both knowledge and financial improvement by conducting capacity building activities like mentorship and training programs occasionally (Shams, 2016). For instance, on an annual basis, to ensure that there is an improvement in the intellectual abilities and skills of the employee so that they would enjoy working in the organization, and as such, the organization enhances its employee retention capabilities.

Software improvement can help a great deal in enhancing satisfaction. Since Microsoft Office is an organization that has existed for a long tie and with a long history of developments, they have to find ways to retain their customers and manage the threat of competition from other emerging providers (Srivastava & Awasthi, 2014).

For this reason, it is necessary that enhancements keep being made in software to meet the needs of the ever-changing market demand. It is critical that they stay up to date with the current trends in society to ensure that their software improvements and changes get made in accordance with the expectations in the market.

Always considering the needs of the customers when developing new products in the organization can help enhance the trust the customers have in the organization, and as such, it will be able to maintain its customer population.

Improved communication: The deficiency regarding communication can be addressed by creating a clear plan of communication that will make it possible for the customers to have access to the services of the organization at all times.

Also, the plan will include providing early notice to customers in case of a possible delay in the delivery of a particular product to avoid inconveniences to the customers. Alerts should be made early to avoid surprises. The organization can have a communication team to ensure that all communications get made within a reasonable time to enhance their processes of delivery of service to its customers

Implementation and communication of improvements

A proper communication and implementation plan are necessary for the success of the improvements that the organization needs to make. For successful implementation of the improvements, which are necessary for the betterment of the organization, proper communication needs to be established to promote the efficient sharing of ideas (Naim & Lenkla, 2016).

The first major step in communication will be to call a meeting of all the shareholders of the organization as well as the developers of the applications and the employees, and then we will inform them of what the change entails and what the change means for the organization in terms of its benefits and improvements.

This communication is necessary as the members of the organization will be able to prepare themselves efficiently when the time for implementation happens. Communication is necessary to avoid disorienting people with surprises that are unexpected.

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It is necessary that the members of the organization know about the intended improvements as they will include a description of their specific roles in the process of implementation. Regular updates to the members of the organization will also be communicated with regard to the progress of the implementation.

In implementing the plan regarding the improvement on the software, a team of individuals from among the employees of the organization comprised of marketers and salespersons and researchers will be responsible for conducting market research and surveys to establish the current market situation concerning the expectations of the customers, the opinions of the market regarding the company’s products and the expectations and hopes about the organization.

The results from the surveys will make it possible for the organization to understand what the market expects and the needs of its customers (Riley et al., 2019). These findings will be considered in the process of implementing the various improvements to ensure that the process improvements get implemented in ways that will be appealing to a majority of the market population, including those that have never used the products if the organization.

The manner in which the changes get implemented by the organization is critical as it serves the purpose of influencing the market reception and the performance of the organization. The processes should get implemented in a way that maximizes the performance outcomes of the organization, retains employees, and enhances the satisfaction of customers.

The process of capacity building will be implemented by the establishment of annual training programs for employees (Shams, 2016). These programs will be paid for by the organization to help improve the skill and knowledge of the employees with regard to their career development.

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On completion of such training, the organization will encourage the use of the knowledge by providing opportunities for growth through job promotions and reviews if salaries to match the level of skill one has obtained. This will enhance the performance of the organization as the skill level of the trained employees will have grown, encouraging innovation.

Also, I will advise the organization to hold annual mentorship and team building activities whereby the employees get to interact with each other, build strong and lasting working relations that will help improve the performance of the organization.

The training programs, mentorship, and team building activities will help a great deal in the retention of employees as they will be satisfied by how the organization functions, with the feeling that the organization cares about their well-being.

Potential benefits of the improvements

The improvements made to the organization will have substantial benefits to the organization, to the employees, and also to the customers. First, the services and products that the organization provides for its customers will be improved. This means that the company will be able to make more profits due to the quality of its services that the customers will be interested in.

Employee satisfaction in terms of quality will be achieved as they will benefit from the product quality. The employees will potentially benefit from the improvements in terms of job satisfaction. The company will gain more recognition, which will enhance its growth to pother levels of service provision.

Risk Management Process Improvements (Week 5)

References

Booch, G. (n.d). Software development best practices. Retrieved from https://www.ibm.com/developerworks/rational/library/content/legacy/parttwo/1000/0664/0664_Kruchten_Ch01.pdf

Dmitriev, P., & Wu, X. (2016, October). Measuring metrics. In Proceedings of the 25th ACM International on Conference on Information and Knowledge Management (pp. 429-437).

IBARRA, H., & RATTAN, A. (2018). Microsoft: instilling a growth mindset. London Business School Review, 29(3), 50-53.

Kasahara, Y., Shimayoshi, T., Obana, M., & Fujimura, N. (2017, October). Our Experience with Introducing Microsoft Office 365 at Kyushu University. In Proceedings of the 2017 ACM SIGUCCS Annual Conference (pp. 109-112).

Kassie, N. B., & Singh, J. (2020). A study on software quality factors and metrics to enhance software quality assurance. International Journal of Productivity and Quality Management, 29(1), 24-44.

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Microsoft and Software Systems Process Improvement

RUBRIC
Excellent Quality 95-100%	Introduction 45-41 points The context and relevance of the issue, as well as a clear description of the study aim, are presented. The history of searches is discussed.	Literature Support 91-84  points The context and relevance of the issue, as well as a clear description of the study aim, are presented. The history of searches is discussed.	Methodology 58-53 points With titles for each slide as well as bulleted sections to group relevant information as required, the content is well-organized. Excellent use of typeface, color, images, effects, and so on to improve readability and presenting content. The minimum length criterion of 10 slides/pages is reached.
Average Score 50-85%	40-38 points More depth/information is required for the context and importance, otherwise the study detail will be unclear. There is no search history information supplied.	83-76  points There is a review of important theoretical literature, however there is limited integration of research into problem-related ideas. The review is just partly focused and arranged. There is research that both supports and opposes. A summary of the material given is provided. The conclusion may or may not include a biblical integration.	52-49  points The content is somewhat ordered, but there is no discernible organization. The use of typeface, color, graphics, effects, and so on may sometimes distract from the presenting substance. It is possible that the length criteria will not be reached.
Poor Quality 0-45%	37-1 points The context and/or importance are lacking. There is no search history information supplied.	75-1 points There has been an examination of relevant theoretical literature, but still no research concerning problem-related concepts has been synthesized. The review is just somewhat focused and organized. The provided overview of content does not include any supporting or opposing research. The conclusion has no scriptural references.	48-1 points There is no logical or apparent organizational structure. There is no discernible logical sequence. The use of typeface, color, graphics, effects, and so on often detracts from the presenting substance. It is possible that the length criteria will not be reached.

Microsoft and Software Systems Process Improvement

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